Effective date: January 1, 2023
Your privacy is a priority for PG&E Corporation and Pacific Gas and Electric Company (together, "PG&E" or "we").
This Employee, Contractor and Job Applicant Privacy Notice ("Personnel Privacy Notice") describes what personal information we collect from PG&E employees, contractors and job applicants, the purposes for the collection, and to whom we may disclose your personal information. Under California law, PG&E employees, contractors and job applicants who are California residents have certain rights with respect to their personal data. This Personnel Privacy Notice describes how California residents can exercise your California privacy rights with respect to your personal information. This privacy notice only applies to the personal information we collect in your capacity as an employee, contractor or job applicant of PG&E. For information about how we collect and use your information as a consumer, please visit PG&E's public privacy notice.
We do not knowingly collect, use, sell or share the information of anyone under the age of 16. If you believe a child under 16 years of age has provided us with personal information, please contact us at firstname.lastname@example.org with a brief description of your concern.
In order to manage your employment or other professional working relationship with us, we collect and process personal information about you. In the past 12 months, we may have collected personal information about you from the following sources:
Directly From You: We collect your personal information directly from you during the onboarding process and otherwise in the context of your employment or other professional working relationship with us, such as when you contact the Human Resources Department or when you apply for a job.
From PG&E Equipment and Authorized “Bring Your Own Devices” ("BYOD"): Through devices installed on utility vehicles and other devices used in the context of your employment with PG&E.
From Your Use of the PG&E Intranet: We collect information about your visits and use of our intranet, including information through cookies and other logging technologies.
From Other Parties: When we work with other parties such as recruiters, consumer reporting agencies, service providers, vendors, contractors, credit agencies, market researchers, or service providers who provide services on our behalf.
From Other Sources: We may supplement the information described above with information we obtain from other sources, including from both online and offline data providers.
We collect the following categories of personal information from you, including in the past 12 months:
Identifiers, such as your name, Social Security number, passport number, driver's license or state identification card number, insurance policy number, phone number, email address, and address. We use this information to provide you with benefit services, comply with legal obligations, manage activities related to your employment, and to otherwise communicate with you. We may provide this information to service providers, regulators, and or with other third parties as required by law.
Information Subject to Protection Under California Law, such as the Identifiers above, your signature, physical characteristics or description, your educational history, bank account number, corporate credit card number, medical information and health insurance information. We use this information to provide you with benefit services such as payroll and insurance, and to comply with our legal obligations, and otherwise manage activities related to your employment. We may provide this information to service providers, regulators or with other third parties as required by law.
Protected Classification Characteristics, such as your gender, veteran status, racial or ethnic origin. For more information, please see the "Sensitive Personal Information" description below.
Sensitive Personal Information, such as your Social Security information, driver's license or government issued identification number, and certain protected classification characteristics, such as your race or ethnic origin, your specific geolocation, information about your health and sexual orientation. We may also collect the contents of your email or other electronic communications from your PG&E accounts or issued devices. We use this information for identity verification purposes, to provide you with benefit services, to protect and defend against legal claims, fraud or other malicious conduct, and to advance diversity, equity and inclusion practices. PG&E only uses your Sensitive Personal Information to deliver its services, perform certain internal business functions, and as otherwise permitted under applicable law. We may provide this information to service providers, regulators, or with other third parties as required by law. We do not sell or share your sensitive personal information.
Biometric Information, such as your fingerprint when your role requires access to a highly secure facility. PG&E may provide this information to service providers and or with other third parties as required by law.
Geolocation Data, including your precise geolocation when using our PG&E equipment or BYODs for employment/professional purposes. We use this information to manage activities related to your employment, monitor security, and comply with legal obligations. We may provide this information to service providers or with other third parties as required by law.
Sensory Information, including information captured about your through surveillance cameras, audio recordings and photos. We use this information to monitor security at PG&E facilities. We may provide this information to service providers or third parties as required by law.
Professional and Employment-Related Information, such as the information on your resume, reference letters, interview notices, academic/professional qualifications, educational background, office location, hire dates, employment contracts, emergency contacts information, performance evaluations and other information, awards and achievements, training and development records, compensation information, time off information, work eligibility information, and other information relevant to your employment or professional working relationship with us. We use this information to provide you with employment-related services, comply with legal obligations, manage activities related to your employment, and inform analytical activities to improve our business. We may provide this information to service providers, regulators, or with other third parties as required by law.
Internet and Other Electronic Network Information, such as your log files, login information, software/hardware inventors, and other information relating to you use of PG&E equipment, intranet and BYODs used for employment/professional purposes. We use this information to manage activities related to your employment, monitor security, and comply with legal obligations. We may provide this information to service providers or with other third parties as required by law.
Third-Party Cookies: Third party Cookies may also be used on our internal PG&E websites where a third party provides functionality to our website.
We may use the personal information we collect for a variety of purposes:
Employment Related Activities: Such as managing payroll, salary, payment, sick pay, and leaves of absences; tax and Social Security management; work eligibility monitoring; performance evaluation; scheduling, establishing emergency contact information; processing personnel work-related claims, evaluating your job application, and administering and processing benefits, including determining eligibility for you and your dependents and beneficiaries
Security Monitoring: Analyzing our electronic systems, networks and other equipment and property for security purposes, including to protect against fraud, and for ensuring compliance with our Code of Conduct
Legal Obligations: We may use your information to comply with our legal obligations. For example, if we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Internal Business Purposes: including performing analytics and applying algorithms to discovery ways to improve our business, identify trends in our workforce, and enhance our service offerings
Sensitive Personal Information: We do not use or disclose your sensitive personal information for any purpose other than as permitted by applicable law.
We do not sell your personal information or share your personal information for targeted advertising purposes. We may share your personal information for a variety of purposes, including to:
With Your Consent: We may disclose your data if you have given us specific consent to use your personal information for a specific purpose.
Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work in connection with providing you the services or delivering information to you that you have requested. We share information with these other parties only where (a) the sharing of your personal information is necessary for them to carry out such support services and (b) those service providers agree to use any personal information they receive in accordance with our instructions.
Legal Obligations. We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Safeguarding Our Workplace. We may disclose your information where we believe it is necessary to; investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities; or as evidence in litigation in which we are involved.
Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Aggregated Data Sharing: PG&E may share aggregated, non-employee specific data and information derived from personal information with other entities for the purpose of:
If you are a California Resident, you have certain privacy rights related to your personal information, including the following:
You may exercise any of these rights by submitting your employee privacy rights request under California Consumer Privacy Act or calling us at 1-800-788-2363. We will take steps to verify your identity prior to completing your request, such as requesting you to undergo account login authentication procedures.
PG&E cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. When you submit a request, we will take steps to verify your identity using identity verification services. If you have an account with us, we may use existing account authentication methods to verify your identity. You are not required to create an account with us to submit a request though. If you do you have an account with us, we may ask you to provide us with information about yourself in order to verify your identity.
We will only use personal information you provide in connection with identity verification to verify the requestor's identity or authority to make the request and whenever feasible, we will attempt to match the information you provide with information we may already have about you.
If you wish to authorize a third party to make a request on your behalf through an authorized agent, you must contact the PG&E Privacy Team directly at PGEPrivacy@pge.com and must provide a valid California power of attorney or comparable documentation of written permission from you and verification of your identity with PG&E. Such power of attorney must meet the requirements of Probate Code sections 4000 to 4465.
You may also make a privacy request on behalf of your minor child/beneficiary/dependent.
Global Privacy Control signals are used by some web browsers to attempt to limit tracking related to your visits to a website. Not all browsers offer a Global Privacy Control option and these signals are not yet uniform. The PG&E intranet website does not respond to Global Privacy Control signals.
We retain your personal information based on legal requirements or business needs. We retain employee data from the later of 7 years from date of termination of employment or 6 years from when all retirement benefits have been paid to former employees under their respective plan, subject to legal or business needs for a longer retention period. Job applicant data (non-hires) is retained 10 years from the requisition closure, subject to legal or business needs for a longer retention period date.
We will review this Privacy Notice regularly. If we make material changes to this privacy notice, we will attempt to notify you and/or obtain your consent, as required by law. We recommend that you regularly review this privacy notice.
If you have any questions about this Personnel Privacy Notice. Please contact the PG&E Privacy Team directly at PGEPrivacy@pge.com.